All Plans, Policies, and Procedures

Exceptions to Administrative Procedure 7400 may be warranted when there is business necessity.

The District’s Travel Agent can be used to minimize out-of-pocket travel expenses for airfare, hotel, and possibly conference registration. The agent can also be utilized for campus-sponsored student field trips.

An employee's travel request must be approved before travel. The FPAREQN Form found in Banner is used to create travel requisitions prior to travel activities.

In order to efficiently provide fuel for District motor vehicles, gasoline credit cards are provided to certain departments that maintain motor vehicles.

As a District employee traveling for business, your hotel stay qualifies for a tax waiver.

Per Diem rates during travel, which includes incidental expenses.

Submit a Mileage Invoice to receive reimbursement for travel to authorized, District-approved business.

Reimbursement rates for authorized off-campus travel for approved District related activities.

The Petty Cash Voucher system has been established to aid in the purchase of unforeseen, emergency expenditures that may arise during the course of performing business. These expenditures should be made only when it is not practical or cost-efficient to purchase through the District Purchasing Department.

A check can be made out to the outside vendor or, if the employee has prepaid the expense, to the employee.