District Travel Agent
The District’s Travel Agent can be used to minimize out-of-pocket travel expenses for airfare, hotel, and possibly conference registration. The agent can also be utilized for campus-sponsored student field trips.
The District's travel agent is Away We Go Travel. See their contact information below.
How To Use the District Travel Agent
- Follow standard campus procedures to obtain approval to travel, including professional development committee approval if required.
- Complete two requisitions (RQs).
- Travel Agent RQ. This is for airfare, hotel, and registration.
- Specify the vendor: Away We Go Travel.
- Include the Travel Agent fee of $35 in this RQ.
- You can contact the Travel Agent directly for a quote.
- Employee Travel RQ. These will be items you may spend money on out-of-pocket during your trip, like mileage, meals, Uber, and parking.
- The vendor should be the employee.
- These items will be reimbursed once you return from your trip and submit your Travel Expense Report.
- Travel Agent RQ. This is for airfare, hotel, and registration.
- After a PO has been assigned, call the Travel Agent to finalize your itinerary and provide the PO number you received from Step 2a.
- If using the travel agent to book a hotel, provide the travel agent with the conference rate promo code to obtain the conference rate, if applicable.
- If using the travel agent to book conference registration, provide the travel agent with the conference registration webpage and all applicable information necessary to register you for your conference.
- The Travel Agent's invoice should be signed by an Administrator and submitted to District Accounts Payable with the PO number noted on the invoice at travel@nocccd.edu.
FAQs
An employee who has been approved to travel for business and who would like to minimize out-of-pocket travel expenses can use the District’s travel agent for airfare, hotel, and possibly conference registration. The District’s travel agent can also be utilized for campus-sponsored student field trips.
Currently, the travel agent’s fee is $35 per person. This is subject to change.
The cost of the travel agent fee would be covered by the department or committee paying for the employee’s business travel.
Yes. A separate RQ will be needed for allowable travel expenses paid out-of-pocket by the employee (e.g. mileage, per diem for meals, rideshare services). For this RQ, the vendor should be the employee. This RQ should not include expenses paid by the travel agent as those will be included in the travel agent RQ.
Have the appropriate department administrator sign the invoice to authorize it to be paid. Add the PO number to the invoice if not already noted, and submit the signed invoice to the Accounts Payable Department (travel@nocccd.edu).
We recommend contacting the travel agent directly for booking questions. For questions related to submitting requisitions, please contact the Accounts Payable department at travel@nocccd.edu.
Contact Information
