Business Necessity Form

  1. All Plans, Policies, and Procedures
  2. Business Necessity Form

Complete this form when exceptions to Administrative Procedure 7400 are warranted.

Jump to Related Files

Business necessity means the expense is ordinary, reasonable, practicable, and provides direct benefit to the District or campus. Exceptions must be specifically approved in advance by the appropriate College President or Vice Chancellor and documented on the Business Necessity Form.

Documentation of business necessity and advance approval are required for:

  • Transportation upgrades (extra legroom, additional baggage fees, etc.)
  • Lodging for conferences within 50 miles of the District Office or College site
  • Lodging expenses for the night after the conference ends
  • Meals per diem if the traveler is attending training or a conference, and is at least 30 miles from both the official main or regular work location and the traveler’s home
  • Any other exception to AP 7400 Employee Travel and Conference Attendance