Travel Expense Report

  1. All Plans, Policies, and Procedures
  2. Travel Expense Report

A Travel Expense Report (TER) must be filed with the District Accounting Office within 15 days of your return from travel in order to ensure timely and accurate reimbursement.

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How To Use the TER

  1. Fill out the form below with the appropriate information.
    1. Please note that the formatting of the spreadsheet is locked. Do not add new rows or columns, or alter the sheet's formatting in any way.
  2. For Mileage: Calculate mileage using the appropriate Mileage Reimbursement Rates for the dates you have traveled.
  3. For Meals: Rates can be found on the Per Diem Reimbursement Rates page.
  4. Save a copy with your information for future use.
  5. Print out your completed TER and submit with required signatures and associated receipts.

The original receipts for the registration fee and the agenda from the event, must be attached to this report.

Do not claim transportation or lodging unless the itemized original receipts are attached. Do not claim mileage from your normal commute as it is not reimbursable. For more information on how to calculate the correct mileage, refer to AP 7400 Employee Travel and Conference Attendance Sections 4.4.5 and 4.4.6.