The Payroll department maintains financial and statistical records and files relating to payroll. The department is responsible for the following:
Calculating and processing employees' wages and overtime payments
Processing payroll deductions, tax withholdings and retirement service credit.
Calculating and maintaining employees' sick leave and vacation balances
Complying with Federal, State, and local regulations as well as District policies, procedures, and collective bargaining agreements.
Filing and reconciling all applicable taxes and quarterly reports.
Preparing, issuing, and filing W2s.
Coordinating payroll activities and operations with other district departments, personnel, and government agencies.
 
    Payroll Department: 
      1830 W. Romneya Drive, 
             8th Floor
      Anaheim, CA 92801-1819
      Phone (714) 808-4754
      Fax (714) 808-4753

     This page contains the
     following information:

     Staff Directory
     Due Dates / Pay Dates
       Academic Hourly Due Dates
       Classified Payroll Deadlines
     Items of Interest
       Reading Your Check Stub
       Forms
     Links
 

The Due Dates / Pay Dates information shows the deadlines for timecards to be submitted to payroll, along with the associated pay dates.

Under Items of Interest you'll find information on how to read your payroll stub. We also provide downloadable PDF files for the IRS W4 and the State of California withholding forms.

Download the Direct Deposit Form which is a fill-in PDF form which permits you to enter data and then print it.

Staff Directory

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Employees and faculty, please log into myGateway to view the directory.

Due Dates / Pay Dates

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The Payroll Office publishes a schedule of dates by which employee timecards must be submitted in order to be processed for a given pay date. To read the complete Payroll Deadlines memorandum containing additional details, you may download a PDF document.
Academic Hourly 
Due Dates
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Following are the deadlines for Academic hourly time cards. It is important that these deadlines be met so that the employee will be assured of receiving payment on the specified payday. Please note: time cards are to be filled with actual hours worked (no projected hours). Time cards must be signed by both the employee and the authorized supervisor. It is important that all employment forms are filed in the Office of Human Resources before the employee starts to work and before the time cards are submitted for payment.
To Receive Payment Time Cards Due to Payroll
July 31, 2014 July 10, 2014
August 29, 2014 August 07, 2014
September 30, 2014 September 10, 2014
October 31, 2014 October 10, 2014
November 26, 2014 November 07, 2014
January 02, 2015 December 10, 2014
Classified Payroll Deadlines
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Following are the new deadlines for Classified Monthly Time sheets, Temporary Employee Recommendations (TER's), Professional Experts, and hourly employees. It is important that these deadlines be met so that the employee will be assured of receiving payment on the specified payday. Please note: all hourly time cards are to be filled with actual hours worked (no projected hours). It is very important that all employment forms are filed in the Office of Human Resources before the employee starts to work and before the time cards are submitted for payment. Time cards are to be signed by both the employee and the supervisor.
To Receive Payment Monthly Time Sheets Due to Payroll Hourly Time Cards Due to Payroll  

 

08/07/2014 07/08/2014 07/21/2014
09/10/2014 08/06/2014 08/21/2014
10/10/2014 09/10/2014 09/23/2014
11/10/2014 10/09/2014 10/22/2014
12/10/2014 11/05/2014 11/19/2014
01/09/2015 12/04/2014 12/15/2014

Items of Interest

How To Read Your Check Stub You may use the graphic representation of a District check stub for reference along with the descriptive text. Please understand, the diagram is a representation of the check stub, not a reproduction or scan.
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The following numbered items correspond to the numbers in the diagram.

1. Check Number.
   
Employees who receive
    a check will see the
    check number in this
    box. Employees on Net
    Check with the Orange
    County Teachers Federal
    Credit Union will see the
    words "Net Check."
    Employees with direct
    deposit will see the
    words "Direct Deposit".

2. Sequence Number.
    Used by OCDE

3. Federal/State
    Withholding
    Allowance.
   
Information taken from
    an employee's W-4/DE4

4. Message Field. This field will be activated in the near future. It will provide an area for
    districts to place short messages and notices to their employees. Look for future instructions
    for using this area.

5. Hours and Earnings.
    Description.
Types of earning/dockage such as monthly salary, vacation pay, overtime
    stipends, prior service, retro pay, sick differential, and attendance docking.
    Rate of Pay. The rate of pay for service performed.
    Hours/Units. The number of units, hours, or days paid.
    Earnings. The dollar amount paid or deducted as a result of the units and rate of pay
    calculation. The total of all earnings will show in Box 11 area as Gross Pay.

6. Tax Deductions. Employee portions of current and calendar year-to-date totals for Federal,
    State, SDI, Social Security and Medicare deductions. The current total of all tax deductions
    in this box will show in the Box 11 area as Tax Deductions.

7. Pre-Tax Deductions. A deduction taken from gross pay that reduces taxable wages. Examples
    are deductions for 403(b) TSA plans, deferred compensation 457 plans, Section 125 Cafeteria
    Plan deductions including Dependent Care. The current total of all pre-tax deductions in this
    box will show in the Box 11 area as Pre-Tax Deductions.

8. After-Tax Deductions. A deduction from an employee's pay that does not reduce the employee's
    taxable wages. This deduction is taken after all applicable taxes and mandatory deductions have
    been withheld. Examples are union dues, charitable contributions, and certain insurance
    payments. The current total of all after-tax deductions in this box will show in the Box 11 area
    as After-Tax Deductions.

9. Pre-Tax Retirement. Current, calendar year-to-date and fiscal year-to-date deductions for
    PERS, STRS, and/or an alternative retirement plan that is taken from gross pay and reduces
    taxable wages.

10. Summer Deferral. This area will show the fiscal year-to-date total for an employee with
     deferred pay deductions. The current amount for these deductions will print in the
     After-Tax Deduction column.

11. The grand totals for current Gross Pay, Pre-Tax Deductions, Pre-Tax Retirement, After-Tax
      Deductions, and Tax Deductions will print in this area. Advanced Earned income Credit will
      show as a credit for employees who are eligible and have submitted a Form W-5. Classified
      employees who receive an Earned Salary Advance will see the amount of the ESA check
      they received on the 25th of the month as a deduction from their monthly gross paid on
      the 10th of the following month.
 

The Effect of Deductions on Your Net Pay           
 
Gross Pay
Less Pre-Tax Deductions, Pre-Tax Retirement, After-Tax Deductions, Tax Deductions, and Earned Salary Advance
Plus   Advanced Earned Income Credit

Equals Net Pay


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Forms

Download  

 

Download a Federal W4 form so that you can change your withholding. This is a PDF form which permits you to enter data into the form and then print it. Alternatively, you may print the blank form, fill it in via pen. Please remember to sign and date the form!  (Non-resident aliens, please use this NRA Form W-4.)

Download   

Download a State of California Employee's Withholding Allowance Certificate form so that you can change your withholding. This is a PDF form which permits you to enter data into the form and then print it. Alternatively, you may print the blank form, fill it in via pen. Please remember to sign and date the form!

Download   

Download the Direct Deposit Form which is a fill-in PDF form which permits you to enter data and then print it."

Helpful Links


(If you use the following links, you will exit the District web site)
 

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http://www.strs.ca.gov/   

State Teacher's Retirement System (STRS)
P.O. Box 15275
Sacramento, CA 95851-0275
1-800-228-5453 or (916) 229-3541 phone
(916) 229-3879 Fax
The California State Teachers' Retirement System Web site has a wealth of information for faculty. It is also helpful for those applying, from out of state, for an academic position at the district.

http://www.calpers.ca.gov/   

 

Public Employees Retirement System (PERS)
400 Q Street
Sacramento, CA 95814
(877) 720-7377 phone
PERS Local Area Office - Orange Regional Office
500 Orange Tower
500 North State College Blvd., Suite 750
Orange, CA 92868
(877) 720-7377 phone
(714) 939-4701 fax
The California Public Employees' Retirement System Web site has information relevant to non-academic employees of the district. It may also be of interest to those applying, from out of state, for a non-academic position at the district.
http://www.irs.ustreas.gov/    Internal Revenue Service
http://www.ftb.ca.gov/index.html State of California Franchise Tax Board
http://www.dol.gov/    United States Department of Labor
http://www.ssa.gov/    United States Social Security Administration
http://www.schoolsfirstfcu.org/ Schools First Federal Credit Union

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