| Planning,
Team-Building, and Writing: A
few days to many months.
Outside editing and revision:
2 to 5 days.
The first draft is unlikely to
present your project most effectively. Allow time for others to
edit your work and allow time
for your subsequent revisions.
Budgeting:
1 to 6 days.
Allow extra time if there are
complications like matching requirements, subcontracts, user fees, or changes in the project idea.
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You should complete a good draft of the text and a final budget,
and obtain all campus signatures
before sending it to the District for
approval, at least three days before mailing.
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Campus Approvals and Sign-offs:
2 to 4 days.
It is the responsibility of the
Project Director/Principal Investigator to obtain all required
signatures. These signatures assure the District's support of the
project when it is funded. The District reserves the right to
withdraw proposals if the approvals are not granted. A concept
paper must accompany all proposals when they are sent to the
District Office for approval.
Polishing the text:
1 hour to 2 days.
This can be done while sign-offs are
in process.
Filling out forms and
certifications: 1 hour to 2
days.
Most forms are routine, but some
ask for special information and take time to prepare.
Contract Negotiations (if needed):
days or weeks.
The contract should be submitted to
the District Office for review at least four weeks prior to the
board agenda deadline. If it is determined that the contract must
be reviewed by legal counsel, it may take three to four weeks for
this review depending on the complexity of the contract. After the
review is completed, you will be provided with a list of the
necessary changes to be made to the contract, and/or a copy of the
contract as annotated by legal counsel. You will then need to
notify the other agency of the changes, obtain a new draft of the
contract, and forward it to the District Office for a final
review. After the contract is satisfactory to both parties, you
will need to obtain two copies of the contract that contain
original signatures of the other agency. Your campus procedures
and deadlines for submitting a board agenda item should then be
followed.
Letters, attachments, graphics,
bibliographies: several days.
Give your supporters several days
to write their letters, and give yourself time for preparing the
special items.
Assembly and pagination:
20 minutes to 2 hours.
Appendices, dividers, letters of
support, and the like, take extra time.
Photocopying:
10 minutes to 3 hours.
It depends on how many other users
need the machine, as well as how complex the document is. If you
choose to use a copying service off-campus, you may be reimbursed through the District Office for the
cost, but you will do the legwork. Color photocopying takes more
time.
Packaging and wrapping:
15 minutes to 60 minutes.
Mailing:
1 to 5 days.
For a receipt date, overnight
express services will usually work, but earlier is safer.
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